Billing for Damages
Individual Cadet Billings
Individual cadet billings will be listed on a cadet's fee statement as "Failure to clear," "Dorm damage," or "Lost key." If the cadet is a graduating senior or is leaving university housing, the amount may be charged against the cadet's housing deposit. If a cadet did not receive a billing notice that explains the charge/deduction or if there is a question about the billing, the cadet should contact Corps Maintenance.
Per the housing contract:
The student will be held accountable for the condition of the room (other than normal wear and tear) and all furnishings assigned to that room, and will reimburse the University for all damage to or loss of these furnishings and accommodations. Students are responsible for maintaining the cleanliness of their rooms and residence hall public areas. Additionally, students may be held accountable for any abnormal wear, damages or cleaning in public areas of their hall to include billing of damages to individual students when confirmed, as well as billing of damages or abnormal cleaning to living unit groups if damages and/or vandalism can be attributed to a specific floor, ramp, wing, or a section therein. Determination of the amount of such loss or damage will be made by the University. Failure to pay the assessment may result in a registration, graduation, or transcript block, loss of the housing deposit and/or loss of future housing privileges.
Per the Move-In/Move-Out Record, a cadet is "bound by the terms of the housing contract, the housing regulations listed in The Standard, and all rules as published in the University Rules & Regulations. Failure to follow these terms and regulations will result in disciplinary actions and student billings."
In addition to the housing contract and the Move-In/Move-Out Record, cadets should also be aware of Section 24 (Student Conduct Code) and Section 27 (Sanctions) of the Texas A&M University – Student Rules.
A cadet can initiate an appeal to the Assistant Commandant for Logistics.
Vandalism is the willful or malicious destruction or defacement of public or private property. Unit Commanders and Housing Office Representatives are required to report all facility-related vandalism incidents directly to Corps Housing within 24 hours of discovery. The initial report should be made immediately by email to the Assistant Director for Maintenance, Safety and Security. Corps Maintenance may request University Police assistance depending on the type of destruction or defacement.
Billable Repairs are those items submitted via the Corps Maintenance Database, discovered through inspection or otherwise reported to Corps Maintenance that are beyond "normal wear and tear". Once reported, each item will be inspected by a professional staff member to determine liability of the occupants. Billable repairs can be identified in a room or public space. Cadet Resident Handbook (August 1, 2011) 67
Individuals or groups identified through an investigation or otherwise as having participated in facility-related vandalism/billable repairs will be billed for the cleaning of, damage to, or replacement of University property. Corps Maintenance may also file charges against the individual(s) or group(s) identified as responsible.
If the identity of the individual or group responsible for the facility-related vandalism/billable repairs cannot be determined through an investigation or otherwise, financial charges relating to the cleaning of, damage to, or replacement of University property may be divided equally among the residents of the building, floor, class or outfit. The procedure for such is as follows:
1. The group billing notice is processed and issued to the Housing Officer by Corps Maintenance and will include the cost to clean, repair or replace the affected property.
2. Upon receipt of the notice, the Housing Officer has 3 days to make inquiries that may lead to the identity of the individual or group responsible.
3. If an individual or group assumes responsibility for the damages, the Housing Officer must notify Corps Maintenance in writing so that individual billings can be processed.
4. After 3 days, if the responsible party has not been identified, no alternate recommendation is made, or if the Housing Officer fails to respond to the notice, Corps Housing will submit a recommendation to the Office of the Commandant to bill a specific building, floor, class or outfit.
Residents will be given every opportunity to identify individual(s) responsible for the damage before a group billing is finalized. The responsible party will also have the opportunity to come forward and accept responsibility.
Incidents of vandalism in which the destruction or defacement is extensive will require involvement of UPD and the Corps Investigation Officer for assistance. Billings for such incidents will not be processed until the investigation has concluded.
Cadets charged with a group billing can initiate an appeal by contacting the Assistant Commandant for Logistics in Lounge A.